Section 1 Information on the Collection of Personal Data
(1) In the following sections we inform you about the collection of personal data when using our website. Personal data means all data that relates directly to you, for example your name, address, email addresses and user behaviour.
(2) Data controller pursuant to Art. 4(7) EU General Data Protection Regulation (GDPR)
PSS INTERSERVICE AG
Telephone: 0041 (0)44 749 24 24
(3) Data Protection Officer
We have designated an external data protection officer for our company.
Lawyer Daniel Lottermoser
HGB Rechtsanwaltsgesellschaft mbH
Am Kaiserkai 56
Telephone: 0049 (0)40 5530 2234
Or by post to our address, FAO “The Data Protection Officer”.
(4) If we commission service providers for individual functions of our offer, or if we would like to use your data for advertising purposes, we will inform you about the respective transactions in detail below. At the same time, we will also state the specified criteria for the period of retention.
Section 2 Your rights
(1) With regard to your personal data, you have the following rights towards us:
Right to access;
Right to rectification or erasure;
Right to restriction of processing;
Right to object to processing;
Right to data portability.
(2) You also have the right to lodge a complaint with a data protection supervisory authority with regard to us processing your personal data.
Section 3 Collection of personal data when visiting our website
(1) If you only visit our website for information purposes, i.e. if you do not register or otherwise transfer information to us, we will only collect the personal data that your browser transfers to our server. If you wish to view our website, we will collect the following data, which is technically necessary to enable us to display our website and to ensure its stability and security (legal basis is Art. 6(1) first sentence point (f) GDPR):
date and time of the request
time zone difference to the Greenwich Mean Time (GMT)
content of the request (specific page)
access status / HTTP status code
respective data quantity transmitted
website from which the request originates
operating system and its interface
language and version of the browser software.
(2) In addition to the aforementioned data, cookies will be stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive, as assigned accordingly by the browser that you use, which allow the entity that places the cookie to then receive certain information. Cookies cannot run programmes or transmit viruses to your computer. Their purpose is to make the overall web offer more user-friendly and effective.
1. a) This website uses the following types of cookies with the scope and functionality as explained below:
Transient cookies (see b)
Persistent cookies (see c).
1. b) Transient cookies are automatically deleted when you close your browser. These include, in particular, session cookies. These store what is referred to as the “session ID”, by which various requests from your browser can be assigned to the shared session. This will allow your computer to be recognised if you return to our website. Session cookies are erased as soon as you log out or close your browser.
2. c) persistent cookies are automatically erased after a set period of time, which may differ depending on the cookie. You can erase the cookies in the security settings of your browser at any time.
3. d) You can configure your browser settings according to your requirements and can, for example, decline the acceptance of third-party cookies or all cookies. However, we would like to draw your attention to the fact that you might not be able to use all functions of this website in this case.
Section 4 Contacting us
When contact us using the contact form or by e-mail, the information about the user are processed for the purposes of replying to and handling the enquiry in accordance with Art. 6(1) point b) GDPR.
The data are therefore processed based on your consent (Art. 6(1) point a) GDPR). You can withdraw this consent at any time.
We will delete these enquiries as soon as they are no longer required. If statutory retention periods apply, the enquiries will be deleted after such periods have ended.
Section 5 Data protection information for applicants
Information on data protection when processing applicants’ data pursuant to Art. 13, 14, and 21 General Data Protection Regulation (GDPR)
In accordance with the provisions of Art. 13, 14, and 21 General Data Protection Regulation (GDPR), we hereby notify you that we process the personal data you submit to us as part of your application or the personal data which we may collect during that process, and of your associated rights in this regard. In order to ensure that you have all information concerning the processing of your personal data in regard to the application process, please read the paragraphs below.
(2) Legal bases for processing
We process your personal data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) where such processing is necessary for the decision on entering into an employment contract with you. The legal basis is Art. 88 GDPR in conjunction with section 26 BDSG - new version - and, if applicable, Art. 6(1) point b) GDPR for initiating and implementing contracts.
Furthermore, we can process your personal data if required for complying with legal obligations (Art. 6(1) point c) GDPR) or for defence against any legal claims that are asserted against us. The legal basis Art. 6(1) point f) GDPR.
(3) Categories of personal data
We only process data that is associated with your application. This may include general information about you (name, address, contact details, etc.), information about your professional qualifications, education, information on vocational training and possibly other data that you provide us with as part of your application.
(4) Sources of the data
We process personal data that we receive from you when you contact us or send us an application, either by post or by e-mail, or which you provide us with in other form.
(5) Recipient of the data
Within our company, we only disclose your personal data to those divisions and individuals who require these data to comply with their contractual and legal obligations or to safeguard our justified interest.
Your personal data will be processed by contract data processors on our orders based on contract processing agreements in accordance with Art. 28 GDPR. In these cases, we ensure that your personal data are processed in accordance with the provisions of the GDPR. Apart from the above, your data will only be disclosed to recipients outside our company if permitted by legal provisions, if required for compliance with legal obligations, or if you have given permission for us to do so.
(6) Transmission into a third country
In individual cases, it may be that applicants’ data will be saved on a separate partition of the parent company in Switzerland.
Secure third countries are countries for which the European Commission has confirmed an appropriate data protection level in an adequacy decision. In these countries, the national laws offer a level of protection of personal data that is comparable with that under EU law. This also includes Switzerland.
(7) Duration of data retention
We will store your data for as long as necessary to make a decision about your application. Your personal data or your application will be deleted by no later than six months after the end of the application process (such as notification of a rejection), unless they have to or may be saved for a longer period in accordance with legal provisions. Additionally, we will only save your personal data if doing so is required by law or, in the case in question, for the assertion, exercising or defence of a legal claim; and in this case only for the duration of the legal proceedings.
If you have agreed to your personal data being stored for a longer period of time, we will store the data in accordance with your declaration of consent.
If the application results in employment, acceptance as trainee or intern, your data will remain saved, if required and permissible, and will then be transferred into your personnel file.
Additionally, you can grant us consent to add you to our talent pool. This will allow us to consider you as an applicant in case of further suitable vacancies in the future. If you have granted us such a permission, we will save your application details in our talent pool in accordance with your permission or any future consent.
(8) Your rights
Every data subject has the right to access pursuant to Art. 15 GDPR, the right to rectification pursuant to Art. 16 GDPR, the right to erasure pursuant to Art. 17 GDPR, the right to restriction of processing pursuant to Art. 18 GDPR, the right to notification pursuant to Art. 19 GDPR, and the right to data portability pursuant to Art. 20 GDPR. Furthermore, you can lodge a complaint with a data protection supervisory authority pursuant with Art. 77 GDPR if you are of the opinion that your personal data are processed unlawfully. You can exercise this right without any prejudice to any further legal recourse under administrative law or to the right to appeal to a court.
(9) Right to object
If and insofar we process your personal data to safeguard justified interests in accordance with Art. 6(1) point f) GDPR, Art. 21 GDPR gives you the right to object at any time to such processing of your personal data based on reasons associated with your particular situation. We will then discontinue any processing of the personal data, unless we can prove compelling and legitimate grounds for processing. These must outweigh your interests, rights, and freedoms, or processing must be carried out for the purpose of asserting, exercising or defending a legal claim.
Please contact us if you wish to exercise any of these rights.
(10) Necessity to provide the personal data
The provision of your data for application processes is neither required by law nor by contract. This means that you are under no obligation to provide your personal data. Please note, however, that personal data are necessary for us to be able to make a decision about an application or a conclusion of an employment contract. If you do not provide us with your personal data, we cannot make a decision to conclude an employment contract with you. We recommend to only include such personal data in your application that are required for processing the application.
(11) Automated decision-making
As decisions about your application are not exclusively based on automatic decision-making, the clause on automated decision-making in individual cases in terms of Art. 22 GDPR does not apply.
Section 6 Analysis tools
Use of Google Analytics
(2) The IP address transmitted by your browser in connection with Google Analytics will not be merged with any other Google data.
(3) You can prevent the storage of such cookies by changing the settings of your browser software accordingly; however, please note that in this case, you may not be able to make full use of all the functions of this website. In addition, you can prevent the collection of the data created by the cookie and related to your use of the website (incl. your IP address) as well as the processing of such data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en-GB.
(4) This website uses Google Analytics with the “_anonymizeIp()” extension. In this way, IP addresses will be processed further in a shortened form, making it impossible to link it to a particular individual. Insofar as the data collected about you is of a personal nature, it will be anonymised and the personal data will be deleted immediately.
(5) We use Google Analytics to analyse and make regular improvements to the use of our website. With the statistics that we obtain, we can improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data are transferred to the USA, Google has agreed to comply with the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Article 6(1) first sentence point (f) GDPR.
Section 7 Plug-ins and tools
(1) Our website uses plugins by YouTube, a website operated by Google. The operator of the site is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, United States.
Embedding of Google Maps
(1) We use the services of Google Maps on this website. This allows us to provide you with an interactive map directly on this website and it makes using the map feature more convenient for you.
Section 8 Newsletter
(1) General information
Personal data are any and all information that can be used to identify you as an individual and which can be traced back to you – such as your name, e-mail address and telephone number. The legal basis for processing is your consent pursuant to Art. 6(1) point a) and Art. 7 EU-GDPR as well as section 7 clause 2 no. 3 German Law on Protection Against Unfair Competition [Gesetz gegen den unlauteren Wettbewerb, UWG].
Please note that all transmission of data online can be subject to security breaches. Complete protection of data against access by third parties is not possible. We would like to inform you of the content of the newsletter, the scope of data processing, and your rights to objection. By subscribing to the newsletter, you agree to receiving the content and to the scope of data processing.
The newsletter, i.e. e-mails and other electronic notifications containing promotional information, will only be sent with the consent of the recipients or if permitted by law. The newsletters contain information about our services and the company, technical developments and the latest blog entries, for example about other architects and construction companies.
(3) Registration / double opt-in and records
When you register for the newsletter, you will be send an e-mail in which you are asked to confirm your registration. We archive your registration in order to prove your consent and compliance with the legal requirements for the registration process. Archived are the time at which you registered and your IP address. The registration is recorded as a justified interest pursuant to Art. 6(1) point f) GDPR for the purpose of being able to prove consent to receive and use the newsletter at a later point.
The newsletter is sent via the mailing service provider Cleverreach.
(5) Required data
The website operator or provider collects data when you register for the newsletter. The data that are collected are used exclusively for sending the newsletter and will not be disclosed to third parties.
Surname and first name are voluntary
(7) Additional rights
As the user, you will always be given free access to the information which of your personal data we store if you file a corresponding request. If your request does not collide with a legal obligation to save data (e.g. data retention), you are entitled to have incorrect data rectified and to have your personal data blocked or erased.